Module 3: The Basics Of Microsoft Word

It’s time to get a little technical! You may have used Microsoft Word before, but are you familiar with Track Changes, Compare, and Comments? These functions are essential parts of a professional proofreader’s toolkit. Being able to use them effectively will make your job easier and allow you to provide a thorough service for your clients.

7 Digestible Lessons

18 Instructional Videos

4 Try-It-Yourself Exercises

How This Module Works

In this module, we’ll get you up to speed on how to use Microsoft Word for proofreading. We’ll cover the must-know tools and processes, as well as some other useful tips and tricks. We’ve included videos and written instructions – so you can learn whichever way suits you best – and there’s tailored guidance for both Windows and Mac users.

3.1: Introducing Microsoft Word

Get an overview of the proofreading tools in Microsoft Word, and learn how to check which version you have.

3.2: Setting Your User Name And The Proofing Language

Find out how to start your proofreading project the right way by taking some preparatory steps to set up your document.

3.3: Track Changes And Compare

Learn how to use the Track Changes and Compare tools to record the changes you make to a text and provide your client with the documents they need.

3.4: Using Comments

Discover how and when to leave clear and helpful messages for your client. Plus, learn how to manage the comments you leave on a text.

3.5: Other Useful Functions

Explore some of the valuable extras you can add to your proofreading tool kit – a customized spellchecker, the Find function, well-placed page breaks, and more.

3.6: Workflow And Common Questions

Put the pieces together by learning how to create an efficient workflow for every proofreading project. Then, read the answers to some questions commonly asked by new proofreaders.

3.7: Module Quiz

Review what you’ve learned and fill in any knowledge gaps by answering 10 questions on the Module 3 lessons.

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Is Understanding Microsoft Word Essential?

While Microsoft Word isn’t the only word processor out there – for example, many people use Google Docs – it is the most popular globally. This means clients are highly likely to send you work in the .DOCX format. The better you understand the functions available in Microsoft Word, the more straightforward your job will be!

Learn How to Use Microsoft Word

Our blog has a whole section dedicated to proofreading software and tools, including Microsoft Word. Find how-to guides, ideas for increasing your accuracy and efficiency as a proofreader, and more!